The South African Embassy in Addis Ababa invites applicants for the following positions:
- Post Description: Secretary (LRP 5 ADDP1501 & ADDP1503)
POST TITLE: SECRETARY
REQUIREMENTS FOR A SECRETARY
- An appropriate diploma in Secretarial Science from a well-recognized College or Institution with a minimum of five years relevant experience
- Computer skills such as Word Processing, Excel, Power Point, and Internet as well as operating of a photocopy machine is essential.
- Must be physically fit, healthy, sober, neat and presentable.
- Must be comfortably conversant with the English language, both verbal and written
- Applicants should have no police or criminal record.
MAIN TASKS OF A SECRETARY
- Maintain diaries and manage appointments.
- Receive visitors and see them off again. Attend to hospitalities during visits.
- Maintain an updated contact list, including the diplomatic list.
- Acknowledge receipt and register incoming correspondence, distribute it to the correct addressees and process outgoing correspondence via the correct channels.
- Make flight bookings and hotel reservations and prepare required correspondences e.g. email, letters.
- Handling of financial claims and co-ordinate re-imbursement of the claims with the Accounts Section
- To perform general duties as instructed by the South African Diplomats be able to do elementary (basic) translation of letters, correspondences from Amharic to English.
- Post Description: Receptionist/ Telephonist (LRP 5 ADDP2005)
REQUIREMENTS FOR THE POST OF RECEPTIONIST/ TELEPHONIST
- A minimum of 12 years schooling plus 2 years appropriate experience. Candidates must be computer literate.
- Computer skills such as Word Processing, Excel, Power Point, and Internet is essential.
- Must be physically fit, healthy, sober, neat and presentable.
- Must be comfortably conversant with the English language, both verbal and written
- Applicants should have no police or criminal record.
MAIN TASK OF RECEPTIONIST/ TELEPHONIST
- Welcome and admission of visitors following security and access procedures, keeping statistics of visitors and reasons for enquiry or visit,
- Message taking and document processing service (photocopying)
- Accept documentation, issue documents (i.e. handouts, travel magazines, literature and forms regarding customs queries).
- Directs or guides visitors to the appropriate officers
- Prepare telephone lists for distribution
- Keeps reception area in a neat and professional way
- Provides contact details, visa and other application procedures and processes
- Ensures correct details of Mission staff on contact lists
- Post Description: Messenger/Driver (LRP 3 ADDP3504)
Requirements for the Messenger/Drivers
- Must have successfully completed the Ethiopian grade 12 certificate with a minimum of three years relevant experience
- and have the knowledge of driving rules and regulations and driving courtesies
- Must be comfortable conversant with the English language, both verbal and written
MAIN TASKS OF THE MESSENGER/DRIVER
- Drives for staff members of the Embassy and official visitors around Addis Ababa
- Meets official visitors to Addis Ababa at the airport and facilitate immigration and custom formalities
- Collect or deliver mail and documents pay bills, do bank duties, etc.
- Responsible for the day-to-day maintenance of the assigned vehicles, checks oil, water, battery, breaks, tyres, performs minor repairs, ensure that the vehicle is clean and handling of periodically services according to mileage
- Logs official trips, daily mileage, gas consumption, oil consumption, greasing etc.
- Ensure that the necessary steps required by the rules and regulations are taken in case of involvement in accidents.
- To perform general duties as instructed by the transport officer
- Post Description: Sen. Domestic Worker (Cook) (LRP 2 ADDP1201)
The South African Embassy is seeking to appoint a qualified cook. The following are the compulsory requirements for the post.
- A minimum of six (6) years of schooling PLUS three (3) years of practical experience with references and contract details of former employers, proof of qualification.
- Must be proficient in English.
- High standards of personal and general hygiene
- Always maintain cleanliness and neatness.
- Willingness to stay at the residence.
- Ability to cook a variety of dishes.
- Preparing and cooking for Official functions
- Preparing and cooking daily for the residence family
- Respect of privacy
- Must be willing to sign a contract of employment.
- Post Description Domestic Worker (Cleaner) (LRP 1 ADDP1202)
The compulsory requirements for the post
- A minimum of five (5) years of schooling plus one (1) year of cleaning and or cooking experience with reference and contract details of former employers, proof of a qualification
- Must be proficient in English
- High standards of personal and general hygiene
- Always maintain cleanliness and neatness.
- Willingness to stay at the residence.
- Cleaning of the residence daily
- Ability to wash and iron clothes for the family daily.
- Respect of privacy
- Must be willing to sign a contract of employment.
Applications
Interested applicants should submit their application in a clearly marked indicating the post applied in a sealed envelope which includes:
- Application
- Curriculum Vitae,
- Copies of certificates and other supporting documentation
- Copy of identity card or passport data page
Closing Date &Time 17 November (17h00)
Applications must be addressed to:
South African Embassy
Minister: Administration
Application for Advertised Post
Addis Ababa
Only short-listed candidates will be contacted. Applications that do not meet the minimum requirements will not be considered. Successful candidate will be subject to probation period and security clearance.
