The South African Embassy in Addis Ababa invites applicants for the following positions:

1.  Post Description: Secretary                          (LRP 5 ADDP1501 & ADDP1503)  

POST TITLE: SECRETARY

REQUIREMENTS FOR A SECRETARY

• An appropriate diploma in Secretarial Science from a well-recognized College or Institution with a minimum of five years relevant experience
• Computer skills such as Word Processing, Excel, Power Point, and Internet as well as operating of a photocopy machine is essential.
• Must be physically fit, healthy, sober, neat and presentable.
• Must be comfortably conversant with the English language, both verbal and written
• Applicants should have no police or criminal record.

MAIN TASKS OF A SECRETARY

• Maintain diaries and manage appointments.
• Receive visitors and see them off again.  Attend to hospitalities during visits.
• Maintain an updated contact list, including the diplomatic list.
• Acknowledge receipt and register incoming correspondence, distribute it to the correct addressees and process outgoing correspondence via the correct channels.
• Make flight bookings and hotel reservations and prepare required correspondences e.g. email, letters.
• Handling of financial claims and co-ordinate re-imbursement of the claims with the Accounts Section 
• To perform general duties as instructed by the South African Diplomats be able to do elementary (basic) translation of letters, correspondences from Amharic to English.

• Post Description:  Receptionist/ Telephonist (LRP 5 ADDP2005)  

REQUIREMENTS FOR THE POST OF RECEPTIONIST/ TELEPHONIST

• A minimum of 12 years schooling plus 2 years appropriate experience. Candidates must be computer literate.
• Computer skills such as Word Processing, Excel, Power Point, and Internet is essential.
• Must be physically fit, healthy, sober, neat and presentable.
• Must be comfortably conversant with the English language, both verbal and written
• Applicants should have no police or criminal record.

MAIN TASK OF RECEPTIONIST/ TELEPHONIST

• Welcome and admission of visitors following security and access procedures, keeping statistics of visitors and reasons for enquiry or visit, 
• Message taking and document processing service (photocopying)
• Accept documentation, issue documents (i.e. handouts, travel magazines, literature and forms regarding customs queries). 
• Directs or guides visitors to the appropriate officers
• Prepare telephone lists for distribution
• Keeps reception area in a neat and professional way
• Provides contact details, visa and other application procedures and processes
• Ensures correct details of Mission staff on contact lists

• Post Description:  Messenger/Driver                         (LRP 3 ADDP3504) 

Requirements for the Messenger/Drivers

• Must have successfully completed the Ethiopian grade 12 certificate with a minimum of three years relevant experience
• and have the knowledge of driving rules and regulations and driving courtesies
• Must be comfortable conversant with the English language, both verbal and written

MAIN TASKS OF THE MESSENGER/DRIVER

• Drives for staff members of the Embassy and official visitors around Addis Ababa
• Meets official visitors to Addis Ababa at the airport and facilitate immigration and custom formalities
• Collect or deliver mail and documents pay bills, do bank duties, etc.
• Responsible for the day-to-day maintenance of the assigned vehicles, checks oil, water, battery, breaks, tyres, performs minor repairs, ensure that the vehicle is clean and handling of periodically services according to mileage
• Logs official trips, daily mileage, gas consumption, oil consumption, greasing etc.
• Ensure that the necessary steps required by the rules and regulations are taken in case of involvement in accidents.
• To perform general duties as instructed by the transport officer

• Post Description:  Sen. Domestic Worker (Cook) (LRP 2 ADDP1201)

The South African Embassy is seeking to appoint a qualified cook. The following are the compulsory requirements for the post.

• A minimum of six (6) years of schooling PLUS three (3) years of practical experience with   references and contract details of former employers, proof of qualification.
• Must be proficient in English.
• High standards of personal and general hygiene
• Always maintain cleanliness and neatness.
• Willingness to stay at the residence.
• Ability to cook a variety of dishes.
• Preparing and cooking for Official functions
• Preparing and cooking daily for the residence family
• Respect of privacy
• Must be willing to sign a contract of employment.

•  Post Description Domestic Worker (Cleaner) (LRP 1 ADDP1202)

              The compulsory requirements for the post

• A minimum of five (5) years of schooling plus one (1) year of cleaning and or cooking experience with reference and contract details of former employers, proof of a qualification
• Must be proficient in English
• High standards of personal and general hygiene
• Always maintain cleanliness and neatness.
• Willingness to stay at the residence.
• Cleaning of the residence daily
• Ability to wash and iron clothes for the family daily.
• Respect of privacy
• Must be willing to sign a contract of employment.

Applications

Interested applicants should submit their application in a clearly marked indicating the post applied in a sealed envelope which includes:

• Application
• Curriculum Vitae,
• Copies of certificates and other supporting documentation
• Copy of identity card or passport data page

Closing Date &Time                17 November (17h00)

Applications must be addressed to:

South African Embassy

Minister: Administration

Application for Advertised Post

Addis Ababa

Only short-listed candidates will be contacted.  Applications that do not meet the minimum requirements will not be considered.  Successful candidate will be subject to probation period and security clearance.